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FERPA - Training Resources

Newly hired staff members must complete the UH General Confidentiality Notice (GCN) which describes their responsibilities when managing personally identifiable information that are sensitive and/or confidential in nature. The UH GCN is located at:

University Officials who may have access to sensitive and/or confidential information should also complete the UH information Security Awareness Training located at:

The Education Record
Those records directly related to a student and maintained by the institution or by a party acting for the institution.

Access to the Education Record
University Officials are granted access to a student’s education record only if the following conditions are met:

  • Legitimate Educational Interest
  • The University Official must have a need to access student education records for the purpose of performing an appropriate educational, research or administrative function for the University.
  • Official Duties
  • Information may only be used within the scope of their official duties as a University Official.

FERPA Video Presentations

FERPA Presentation Slides

 For more training options, please contact the registrar