Issued: August 25, 1999
Revised: June 16, 2010
Download PDF (Key Request Form and Attachments Included)
Purpose:
Hawai’i Community College believes in prudent measures to ensure facility security and personal safety, yet still accommodate the needs of an educational and research institution.
The objectives of this policy are to:
- Place all facility locks on a master key system.
- Identify appropriate positions that may be issued master key(s).
- Obtain appropriate written authorization for key(s) issuance.
- Obtain authorized signatures for key(s) issued. All keys will be issued from the Auxiliary Services Office.
Policy:
All campus facilities shall be keyed to the Grand Master Key. Door locks within a building shall be keyed to a Building Master Key. Request for “high security” areas (cash depositories, hazard material storage, etc) require Security’s recommendation and Chancellor’s approval. Request for “high security” must include an explanation as to how a breach of security would have campus- wide, negative consequences.
GRAND MASTER KEYS open all door locks on campus. Upon request, keys would be issued to:
HawCC Chancellor
HawCC Vice Chancellor for Administrative Affairs
HawCC Vice Chancellor for Academic Affairs
HawCC Vice Chancellor for Student Affairs
HawCC Planning, Operations and Maintenance
BUILDING MASTER KEYS open all door locks in each separate building/complex. Upon request, keys would be issued to:
Dean and Directors
Division Chairs
Division Office “Emergency Set”
Planning, Operations and Maintenance Crews
AREA MASTER KEYS open all door locks within jurisdiction of a single program or department. Upon request, keys would be issued to:
Department & Program Chairs
Employees/Students as need is determined by Dean/Director
INDIVIDUAL OPERATING KEYS will be issued to employees upon request.
Procedures:
- All facility doors will have locks keyed to the University Master Keying System. All authorized facility modifications (installations of non-conforming door locks) will be removed and facilities returned to original condition, at the expense of the responsible program.
- A written authorization from Deans or Directors is required before any keys will be issued. See attached Key Request Form and Key Authorization Master List for appropriate authorization.
- All keys will be issued from and return to UHH Auxiliary Services.
- Keys must be picked up in person. A signature will be required to verify receipt of keys and an agreement to return all keys upon separation from service.
- As authorized, University employees and students will be issued initial keys without charge.
- All University keys will be stamped “Do Not Duplicate” and numbered.
- For special requests, costs of rekeying will be charged to the responsible program as authorized by the Deans or Directors.