HAW 7.521 Academic Renewal Policy

Issued: April 2, 2009
Revised: November 4, 2022
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Purpose:

The purpose of this policy is to recognize that students’ past academic performance may not be reflective of their academic ability. This policy establishes the policy and procedure for students to initiate Academic Renewal. Academic Renewal is defined as the elimination of one semester or summer session’s credits from the calculation of students’ grade point averages.
 

Policy:

Students may apply for Academic Renewal for one semester or one summer session of their academic career at Hawai‘i Community College (Hawai‘i CC). The students’ Hawai‘i CC GPA will be recalculated to exclude all grades and credits from the renewal semester. However, this information will appear on the transcript with an Academic Renewal notation. Once applied, Academic Renewal is irrevocable. Academic Renewal may not be applied to courses that have already been used to meet requirements for a previously earned degree or certificate. Academic Renewal at Hawai‘i CC does not guarantee that other institutions will recognize such action. Academic Renewal does not change the Financial Aid Satisfactory Academic Progress calculation. Please consult with the Financial Aid office as appropriate. Students receiving assistance from other agencies, such as the Veterans Administration, are responsible for determining if there will be consequences for utilizing Academic Renewal. This policy is not meant to repeal or replace the Repeating Course Policy (HAW 5.304) or the student appeal for policy/procedural exception process.

Students who are interested in Academic Renewal must meet the following conditions:

1. The student must meet with a counselor or academic advisor to complete the Academic Renewal Request Form.
2. The completed form must be submitted to and approved by the Vice Chancellor for Academic Affairs. 
3. The student must have a declared major and must be seeking a degree or certificate. 
4. The student must ensure that all non-academic holds are cleared prior to submitting the Academic Renewal Request Form.
5. If a student has been placed on Academic Dismissal, the student may request Academic Renewal
   one year after the date of dismissal.
6. The student must complete the Academic Renewal process prior to submitting an application for graduation.