HAW 7.330 Adding and Withdrawing from Classes

Issued: February 1, 1994
Revised: August 27, 2021
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Purpose: 

To establish and provide procedures for adding and withdrawing from classes. Background: The College's practices and procedures on adding and withdrawing from classes were reviewed by the Academic Affairs Committee and the Faculty Senate in 1993. Recommendations on changes were submitted to the Provost on November 8, 1993, and the policy was issued on February l, 1994. The Academic Affairs Committee and the Faculty Senate reviewed the policy in 1996 and issued recommendations on December 6, 1996, which were effective Fall 1997. In Spring 1998, the Senate reviewed and recommended revisions to the procedures for adding classes. The procedures were modified in Spring 2003 to address online functions and in Spring 201 1 the Academic Senate's Educational Policy Committee made additional recommendations in order to align with system-wide procedures and BANNER functionality, which were approved by the Senate on March 18, 2011. 

Procedures: 

1. To Add a Class: Students must meet course requirements to register for a class. 
   • Classes may be added online up to the last day to withdraw with a 100% refund without a W period for semester-length and part-term classes to align with the UH System CC Common Calendar.
   • Once online registration is closed, the student should contact the Admissions & Registration Office for instructions on how to submit a registration request. 
2. To Drop/Withdraw from a Class: Academic Record: 
   • During the published erase period, there will be no evidence of the class(es) dropped in the student's academic record. 
   • After the published erase period, official withdrawal notification of "W" will appear in the student's academic record. 
   • Students who fail to withdraw officially will receive an academic letter grade as determined by the instructor.  

Steps: 

• The student may drop/withdraw from a class online up until the published deadline for withdrawals.
• Students enrolled in part-term classes should check the "Class Availability" Web page or contact the Admissions & Registration Office regarding drop/withdrawal dates and procedures for part-term classes.

 NOTE: Financial-Aid Considerations

• Financial aid recipients/applicants should consult with the Financial Aid Office regarding possible repercussions resulting from registration changes.