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Return of Title IV Funds Policy (For Federal Aid Received)

Return of Title IV Funds Policy PDF PDF Document

When a recipient of Title IV aid (consisting of federal grants and/or loans) meets any of the following conditions:

  • Completely and officially withdraws from their courses during the semester;
  • Fails to earn a passing grade in any of their courses during the semester; and/or
  • Stops attending before completing the semester;

 

Hawaiʻi CC must perform a return calculation to determine the amount of Title IV aid that the student earned based on the student’s reported last day of attendance (LDA) or withdrawal date (WD) as reported by Hawaiʻi CC faculty.

In the event that an LDA cannot be confirmed, the Financial Aid Office will have to presume that the student did not establish attendance. If it is found that the student never established attendance all financial aid will be cancelled and the student will be responsible for repaying any outstanding balances.

A Return to Title IV is calculated based on what was “earned” and any “unearned” aid is required to be paid back by the student. A student who is receiving Title IV aid and is contemplating not completing the semester should contact the Financial Aid Office to discuss the effects of not completing their classes.

Withdrawal Process:

To officially withdraw from Hawaiʻi CC, students must withdraw through their University of Hawai`i portal. Students are encouraged to contact the Financial Aid Office prior to withdrawing from any classes to discuss the effects doing so may have. Students who fail to earn a passing grade in any of their courses during the semester and/or stop attending before completing the semester are considered to be unofficially withdrawn.

Timeframe for the Return of Title IV Funds:

The Hawaiʻi CC Financial Aid Office is required to perform this calculation and notify the student within 30 days of the date the school determines that a student has completely withdrawn. Hawaiʻi CC will return any funds owed by the student to the Department of Education within 45 days from the date of determination.

Order of which financial aid is returned:

Hawaiʻi CC will return applicable funds in the following order: 1) Unsubsidized Direct Stafford loans, 2) Subsidized Direct Stafford loans, 3) Direct PLUS loans, 4) Federal Pell Grants, 5) Iraq and Afghanistan Service Grants, 6) FSEOG grants.

Calculation of the amount of Title IV aid earned by the student:

The amount of Title IV aid that is earned by the student is equal to the Title IV aid awarded for the semester multiplied by the percentage of the semester that the student completed as of the reported withdrawal date.

Title IV semester award x % of semester completed = Title IV aid earned

 

  • For both, complete official withdrawals and unofficial withdrawals the last date of attendance (LDA) reported by the instructor will be used to determine the ‘% of semester completed’.
  • If the reported last day of attendance or withdrawal date occurs after the completion of 60% of the semester the student is entitled to all Title IV aid awarded for that semester.

Returning Unearned Title IV aid:

If the calculated amount of Title IV aid that the student earned is less than the amount that was disbursed then the difference must be returned to the Title IV program.

Title IV aid disbursed - Title IV aid earned = Unearned Title IV aid to be returned

 

  • Funds are returned first from the institution’s tuition revenue account in an amount equal to the total institutional charges incurred by the student for the semester multiplied by the percentage of Title IV aid that was not earned by the student. Students will be billed for any unpaid institutional charges that result from the return of funds to the Title IV programs.
    Institutional Charges x % of unearned Title IV aid = portion school returns

 

  • The amount of assistance that the student is responsible to return is calculated by subtracting the amount of unearned aid that the institution returned from the total amount of unearned Title IV assistance.
    Unearned Title IV aid – portion school returns = portion student returns

Providing students with earned, but not yet disbursed, Title IV aid:

If the total amount of Title IV aid that the student earned is more than the disbursed amount, then the student maybe eligible for a post-withdrawal disbursement equal to the difference.

If Title IV aid earned - Title IV aid disbursed > 0 then, post-withdrawal disbursement to student