| Admission and Records |
||||||||||||
 Other services offered through Admissions & Records (A&R) In addition to admitting students into Hawai'i Community College, the Admissions and Records Office performs a variety of other functions. Please stop by A&R if you need assistance with the following: • Auditors: Auditors must fulfill all requirements for regular admission. Persons wishing to audit a course may apply by completing and submitting the auditor's form no earlier than the first day of instruction. Permission of the instructor is required Audit Form • Adding/Dropping Courses: Add and drop forms are available in A&R or the CSSC office. For specific information on adding and dropping classes, contact the your academic advisor (program instructor) or a Counselor at (808) 974-7741. Add/Drop Form (sorry, this form is currently unavailable at this time, please contact admission & records for a form) • Change of Home Campus: HawCC students who wish to change their home site from Hilo to West Hawai'i or West Hawai'i to Hilo must submit in writing a brief letter indicating their intent to A&R. • Complete Withdrawal: Any student who intends to completely withdrawal from all classes must submit a complete withdrawal form. Complete withdrawals can occur up until the last day of instruction, however, there may be consequences to withdrawing. If you plan to completely withdraw, or withdraw from one course, contact a Counselor for further information on possible effects of withdrawing. Complete Withdrawal Form (sorry, this form is currently unavailable through our website, please contact A&R for a form) • Change of Address/Phone Number/Social Security Number/Name: Making any changes?? Please submit your changes using the Change of Address/Phone Number/Social Security Number form. Change form (sorry, this form is currently unavailable through our webpage, please contact A&R for a form) • Change of Major: To officially change your major, a change of major form needs to be submitted to A&R. To determine what may happen by changing your major, contact the Counseling Office. Also, if you are receiving Federal Financial Aid, you will also need to notify them as well. Change of Major Form • Concurrent Registration: Concurrent registration occurs if you are taking classes at both HawCC and UH-Hilo. There are certain requirements when taking classes concurrently, so be sure to check with A&R, the Counseling & Support Services Office (CSSC) or the General Catalog before registering for classes at UH-Hilo. Concurrent Registration Form • Course Waiver / Substitution Form: Students may use this form to request that a required course be replaced by another course currently or already taken. This substitution must be approved by the student's program advisor, the Division Chair of the class in question as well as the Dean of Instruction. For further information regarding your eligibility to request a course waiver substitution, please see your program advisor or a Counselor. Course Waiver / Substitution Form • Credit/No Credit: Students may take a maximum of two courses per semester on a "credit/no credit" basis provided that they are not on academic probation. A maximum of 12 credits from courses taken with the CR/NC option can be applied toward satisfying the requirement for graduation. Students majoring in a vocation/technical program may not take a major required course for CR/NC. Liberal Arts majors may use CR/NC option to satisfy area and elective requirements. To qualify for credit, the work of the student must be at least at the "C" grade level. The CR/NC option must be exercised by the date designated for this purpose in the HawCC academic calendar. Credit/No Credit Form • Distance Education: Any student interested in registering for a course on-line (within the UH System) can access application materials and gain further information through the UH System website. www.hawaii.edu/dl • Graduation: Any student who believes that he/she will be graduating needs to complete an Application for Graduation by October 31 (fall semester) or April 1 (spring semester). There is a one time $15 fee to process a graduation check. Once the application is submitted and the fee is paid, a student's record is reviewed to ensure that all program requirements are met. If there is any question to the student's eligibility to graduate, a request is sent to the respective Division Chair to review the candidate's file. If there is no problem with the graduation requirements, the student would most likely not hear from Admissions & Records. In this case, no news is good news. Application for Graduation (sorry, this form is currently unavailable through our website, please contact A&R for a form) • Regular Registration/Late Registration: Continuing students (those attending school) register through A&R. The dates for registration are listed in the schedule of classes or current catalog. Registration generally occurs a few months prior to the end of each semester. • Transcript requests: Any student needing a transcript can fill out a request form from Admissions & Records. There is no charge for any transcript sent directly to the Admissions or Records office within the UH system. However, there is a $3.00 charge for transcripts sent anywhere else. When filling out the request for a transcript, please be sure to include the mailing address of where the transcript should be sent, dates of attendance, social security number and signature. It takes approximately 5-7 working days for transcripts to be mailed, so please submit your request in advance. If you need your transcripts to go out within 24 hours, there is a $10.00 rush fee. Request for Transcript Form (sorry, this form is currently unavailable through our website, please contact A&R for a form) • Veterans Benefits: Veterans who are registered for the first time under the GI Bill must present a certified copy of Form DD 214 (formal discharge papers) and Form 22-1990 (application for educational benefits) to A&R. Dependents of disabled veterans and survivors of veterans whose cause of death was service-related, who register for the first time under any provision of the Federal Veterans' Bill, must complete and present VA form 22-5490 to A&R. Chapter 31 Disabled Veterans should contact the Ha'awi Kokua Program at (808) 974-7741. Certification of Domicile Form Request for Waiver of Degree Residency Requirement Form Special Request to Forward Previous Records to a Campus Within the University of Hawai'i System Form Academic Subject Certificate Application Form Application for Independent/Directed Studies 99, 199, 299 Form Proxy Registration Form Transfer Visa Form Questions and Answers About Residency Requirements for Tuition Purposes Form
Back to Top |
||||||||||||