ASSOCIATED STUDENTS OF HAWAI’I COMMUNITY COLLEGE BYLAWS 　ASSOCIATED STUDENTS OF HAWAI’I COMMUNITY COLLEGE BYLAWS PREAMBLE We, the Associated Students of Hawai’i Community College, pledge to forge a community which is student oriented hereby establish a democratic system of government committed to fellowship and service; and insist on preeminent learning establish these Bylaws. ARTICLE I - IDENTITY Section 1. Name: The name of this organization shall be the Associated Students of the University of Hawai’i-Hawai’i Community College, hereinafter, abbreviated ASUH-HawCC. Section 2. Colors: The official colors shall be Maroon and White. Section 3. Mascot: The official mascot shall be the Hawaiian Hawk (‘Io). Section 4. Motto: The motto shall be "Aha Hui O Ka ‘Io". (The Assembly of the Hawks). Section 5. Relationship with UH BOR: ASUH-HawCC is a chartered student organization (CSO) to carry out functions or operations on behalf of the University for the purpose of serving the entire Student Body of HawCC. ARTICLE II – OBJECTIVES Section 1. Student Governance: ASUH-HawCC represents the students of Hawai`i Community College. It’s main focus and duties include research, education and action related to the community college. Section 2. Awareness: Promotes awareness of issues, gains support for changes and initiates actions to create the desired campus environment Section 3. Advocacy: Advocates for community college and student issues at the county, state and federal government levels Section 4. Policy Making: Provides representative input on policies and decisions affecting instruction and student services for HawCC students Section 5. Co-curricular Services: Implements co-curricular programs and services of interest that benefit HawCC students Section 6. Fiscal Stewardship: Practices responsible fiscal stewardship of the mandatory student fees collected by the College on behalf of the Student Body. ARTICLE III – GENERAL MEMBERSHIP Section 1. General Membership: A student whose home campus is HawCC and who is enrolled in at least one (1) credit offered by HawCC is a member of ASUH-HawCC. ARTICLE IV – SENATE Section 1. Governance: The governance of ASUH-HawCC shall be the Senate, which consists of the Executive Board and Senators-At-Large. Section 2. Powers and Duties of the Senate: A.  The Senate shall have the legislative powers. B.  The Senate shall make all policies necessary and proper for the conduct of ASUH-HawCC. C.  The Senate shall be directly responsible for the general welfare and development of the ASUH-HawCC. D.  The Senate shall approve a yearly budget by August 1. E.  The Senate shall appoint from its Senate members, two delegates and one alternate to the UH Student Caucus for a one-year term. They must have served at least one semester as a Senator-at-Large prior to their appointment. F.  The Senate shall approve all appointments made by the President by majority vote. G.  The entire Senate shall by two-thirds (2/3) majority vote have the power to override the veto of the President. H.  Every Senate member should serve on at least two (2) standing committees. I.  Every Senate member is expected to attend mandatory trainings. Section 3. Senate Meetings: A.  The President shall call meetings of the Senate. The Senate shall meet weekly. The day, time and place agreeable to the majority of the Senate shall be determined on a semester-by-semester basis. B.  A quorum shall be two (2) members of the Senate, including two (2) Executive Board members. C.  When any fiscal overrides from the allocated budget are necessary in any meeting, the quorum is expected to include the Treasurer. Section 4. Special Senate Meetings: A.  A special meeting may be called by the President. B.  A special meeting may be called by two (2) members of the Senate and must include two (2) Executive Board members to form a quorum. C.  Notice of time, place and exact purpose of the meeting must be given via verbal communication at least two (2) hours before desired meeting time with confirmation of communication by at least two (2) members. Section 5. Term of Office of Senate Members: The term of office shall be one academic year – from June 1st to May 31st. Section 6. Stipends: Executive Board members and Senators-At-Large will each receive a stipend for required service hours on a monthly basis from the student fees collected by the College. ARTICLE V - EXECUTIVE BOARD Section 1. Membership: The Executive Board shall be composed of the President, Vice-President, Recording Secretary, and Treasurer. Section 2. Qualifications: A.  Candidates must have completed a minimum of nine (9) credits prior to election. B.  Candidates must serve a minimum of one (1) semester as a Senator-At-Large. C.  Executive Board candidates must have a minimum cumulative GPA of 2.0 at the time of nomination and throughout the tenure of office. D.  An Executive Board member shall be registered for at least six (6) credits per semester. E.  In the event that any Executive Board position cannot be filled due to candidates not meeting requirements stated in Article V, section 2B, the position will be open to any Hawai’i Community College student who meets requirements stated in Article V, section 2A, 2C, and 2D. Section 3. Powers of the Executive Board: A.  The Executive Board is the administrative body of ASUH-HawCC. It shall carry out its objectives as stated in the Bylaws. B.  The Executive Board shall review the annual budget of income and expenditures from the Finance Committee and submit it to the Senate for approval. C.  The Executive Board shall investigate, hear, and/or report to the Senate on matters especially referred to them by the administration, students, staff, and faculty of the College. D.  The Executive Board shall meet twice monthly between Senate meetings to discuss and prepare for Senate and committee meetings. Section 4. Executive Board Meetings: A.  The President shall call bimonthly meetings. The choice of day, time and place of the meeting will be determined by the Executive Board. B.  A quorum shall be three (3) members of the Executive Board or two (2) members in the event of vacancies. C.  When any fiscal overrides from the allocated budget are necessary in any meeting, the quorum must include the Treasurer. Section 5. Powers and Duties of the President: A.  As chief presiding officer, the President is responsible for enforcing the Bylaws. B.  The President shall preside at all meetings of the Executive Board and Senate. C.  The President or the President’s designee shall officially represent ASUH-HawCC on and off the campus in all matters concerning student representation unless stated otherwise in the Bylaws. D.  The President is an ex-officio member of all Standing Committees and ad hoc committees and shall have the power to vote. E.  The President may make appointments to various Committees and delineate the specific tasks for all Committees, subject to approval by the Senate. F.  The President shall be required to make a Presidential report to the Senate at the end of each semester. G.  The President shall vote in Executive and regular meetings only in case of a tie. Section 6. Powers and Duties of the Vice President: A.  In the event that the President cannot fulfill the duties of the President, the Vice-President shall assume the position with all its powers and duties. B.  The Vice-President serves as Sergeant-at-Arms to assist the Senate with keeping the meetings in order. C.  The Vice-President will serve as a mentor for all new members regarding ASUH-HawCC matters. D.  The Vice-President will serve as Legislative Committee Co-Chair. E.  The Vice-President will serve as Student Life Council Liaison and attend meetings as needed. F.  The Vice-President will serve as Senate Committees Liaison. G.  The Vice-President shall be required to make a Vice-Presidential report to the Senate at the end of each semester. Section 7. Powers and Duties of the Recording Secretary: A. The Recording Secretary records all minutes of the Executive Board and Senate meetings. B. The Recording Secretary is authorized to appoint a secretary pro tempore for meetings in the Secretary’s absence. C. The Recording Secretary notifies each Executive Board member, Senator-at-Large, and the Advisor of regular meetings. D.  The Recording Secretary submits the approved minutes of the Executive Board and Senate meetings to the Advisor to post on the ASUH-HawCC website. E.  The Recording Secretary handles all ASUH-HawCC public relations and related correspondence. F.  The Recording Secretary shall be required to make a Secretarial report to the Senate at the end of each semester. Section 8. Powers and Duties of Treasurer: A.  The Treasurer works with the ASUH-HawCC Advisor and Fiscal Officer of the College and manages all financial transactions. B.  The Treasurer gives a report to the Executive Board and Senate at every regular meeting or as requested. C.  The Treasurer works with the Assistant Student Life Coordinator to ensure that all fiscal documents are processed in a timely manner to maintain accurate fiscal records. D.  The Treasurer maintains a book of accounts showing revenue and expenses. E.  The Treasurer will be the Chairperson of the Finance Committee. F.  The Treasurer shall be present at meetings when any fiscal overrides from the allocated budget are being considered. G.  The Treasurer will submit a written report of finances to the Executive Board and Senate at the end of each semester. H.  The Treasurer will be required to close fiscal accounts by December 31 and May 31. I.  The Treasurer will submit the proposed approved annual budget should be submitted to the Dean and Chancellor by August 1. ARTICLE VI – SENATE: SENATORS-AT-LARGE Section 1. Senators-at-Large: A. Three (3) Senators shall be elected At-Large. Each will be assigned to represent students from one (1) of the following programs: · Associate in Arts (AA) Degree and related certificate programs · Associate in Applied Science (AAS) Degree and related certificate programs · Associate in Science (AS) Degree and related certificate programs B. One (1) Senator-at-Large shall be elected to represent West Hawaii HawCC students and will be elected by them. Section 2. Qualifications of Senators-at-Large: A. Candidates must have completed a minimum of nine (9) credits prior to election. B. Executive Board candidates must have a minimum cumulative GPA of 2.0 at the time of nomination and throughout the tenure of office. C. An Executive Board member shall be registered for at least six (6) credits per semester. ARTICLE VII – COMMITTEES Section 1. Standing Committees: A.  The Finance Committee shall be chaired by the Treasurer and composed of three (3) committee members. The committee shall prepare a yearly budget of income and expenses for review by the Executive Board and approval by the Senate by August 1. B.  The Elections Committee shall consist of at least two (2) members to make rules and supervise campaigns and elections for the positions of the Executive Board and Senators-at-Large. It will be facilitated by Advisors and not include members running for office. C.  The Student Issues Committee shall consist of at least two (2) members who will research and respond to student concerns about various issues that affect their educational experience. D.  The Legislative Committee shall consist of two (2) members who will research, communicate and advocate on legislative issues. E.  Standing committees may include volunteers from the Student Body who are not a part of the Senate. Section 2. Committee Meetings: Standing Committees, except Election Committee, shall meet no later than two (2) weeks after the first meeting of the Senate and thereafter at the discretion of the Chairperson as the need arises. Section 3. Ad Hoc Committees: The President may appoint ad hoc committee(s) whenever the need for special action, investigation, or report(s) arises. ARTICLE - VIII ADVISORS Section 1. Powers and Duties of the Advisor(s): A.  The Advisor shall advise the Executive Board, Senate, and its Committees, and through whom all official business will be communicated. B.  The Advisor will approve and co-sign all requisitions submitted by the Treasurer. C.  The Advisor shall be required to make an Advisor’s report at the end of each semester. ARTICLE IX – NOMINATIONS AND ELECTIONS Section 1. Nominations: Candidates for each office may be nominated by submitting an application to run for office to the Advisor not less than fifteen (15) calendar days prior to the elections. Section 2. Elections: A.  The Elections Committee composed of at least three (3) members shall develop rules and regulations to conduct the elections in the spring semester. It will be facilitated by the Advisor and not include members running for office. B.  Elections of all Officers and Senators shall be by secret/electronic ballot by members of ASUH-HawCC. C.  Candidates for the Senate shall be elected by plurality votes cast by HawCC students. D.  In case of a one-vote difference, the candidate(s) involved may request a recount. E.  Members of the Election Committee who are not candidates for office of that election shall tabulate ballots and the results will be posted immediately. F.  ASUH-HawCC elections for the Senate shall be held by the last week of April. ARTICLE X – VACANCIES AND RESIGNATIONS Section 1. Vacancies: In the event that a Senate seat, except for the President, has not been filled within 30 days after elections, that seat shall be filled by appointment by the President with advice and consent of the Senate. The appointee shall meet the qualifications for that office. The vacant seat for the President shall be filled by the Vice-President. Section 2. Resignations: In the event that any Officer, except for the President, or a Senator-at-Large cannot serve for whatever reason, that seat shall be filled by appointment by the President with advice and consent of the Senate. The appointee shall meet the qualifications of that office. If the President cannot serve, the Vice-President shall assume the position. ARTICLE XI – REMOVAL AND RECALL Section 1. Removal: The entire Senate shall by two thirds (2/3) majority vote have the power to remove an Executive Officer or a Senator-At-Large for cause, to include disruptive, irresponsible, or unethical actions, using Robert’s Rules Chapter XX – Disciplinary Procedures. Section 2. Recall: Removal by recall of an Executive Board member or Senator-at-Large shall be made upon presentation of a petition bearing verified signatures of 10% of the Student Body. The Senate shall call for a special election within fifteen (15) days of receiving the petition. ARTICLE XII – PLEBESCITE Section 1. Procedures: Any member of the student body may present a petition to the Senate requesting legislation on any matter within the Senate’s authority. The petition must bear verified signatures of 10% of the student body. The Senate shall submit the petition to vote by the Student Body no sooner than fifteen (15) days and no later than thirty (30) days after receiving the verified petition. ARTICLE XIII - AMENDMENTS Section 1. Origination in the Senate: The Bylaws may be amended by "A Bill to Amend the Bylaws". A two- thirds (2/3) majority of the members assembled is required to approve the amendment by the Senate. The bill to amend the Bylaws shall be submitted to a referendum of ASUH-HawCC within fifteen (15) days thereafter. A majority of votes cast by the Student Body is necessary for the ratification to amend the Bylaws. Section 2. Petition to Amend the Bylaws: The eligible students of HawCC may present a "Petition to amend the Bylaws" to the Recording Secretary of the Senate. The petition must contain the signatures of ten percent (10%) of eligible student voters. A two-thirds (2/3) vote of the Senate assembled ratifying such a "Petition to Amend the Bylaws" shall be sufficient to effectuate the Amendment. ARTICLE XIV – RULES OF ORDER Section 1. Rules of Order: Simple courtesy and Robert’s Rules of Order for Parliamentary Procedure, latest edition, shall govern the deliberations and proceedings of the Executive Board, Senate and Committees, subject only to the special rules that are established by these Bylaws. ARTICLE XV - APPROVAL AND EFFECTIVE DATE OF BYLAWS Section 1. Approval: A. Upon approval of two-thirds (2/3) of the members of the Senate assembled the Bylaws shall be presented to the Student Body for ratification. B. A majority of all votes cast affirmatively by the Student Body is necessary for ratification of the Bylaws and requires certification by the Chancellor of Hawai’i Community College. __________________________________________________________________________________________________________   Ratified and Approved: 05/27/08