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HawCC Campus Security Policies

In 1990, Congress enacted the Crime Awareness and Campus Security Act (Title II of Public Law 101–542), which amended the Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in Title IV student financial aid programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998 and 2000. The 1998 amendments renamed the law the Jeanne CleryDisclosure of Campus Security Policy and Campus Crime Statistics Act in memory of a student who was slain in her dorm room in 1986.

Hawai‘i Community College (HawCC) complies with the Jeanne Clery Disclosure of Campus security Policy and Crimes Statistics Act, the Higher Education Act, and the Higher Education Opportunity Act by by adhering to the following statements and policies:

Availability of Annual Security Report

The Annual Security Report includes statistics for the previous three years concerning reported crimes that have occurred on campus and on public property within or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You may obtain a copy of this report by contacting HawCC Campus Security, 808-934-2760, located in the Security Office just west of Building 387 at the Manono Campus, or download from the link on the main menu.

POLICIES

Timely Warnings and Security Alerts

Emergency Notification and Evacuation

Annual Disclosure of Crime Statistics

Reporting of Criminal Offenses

Voluntary Confidential Reporting

Security and Access

Campus Security Officer Authority and Jurisdiction

Encouragement of Accurate and Prompt Crime Reporting

Counselors and Confidential Crime Reporting

Security Awareness Programs

Crime Prevention Programs

Criminal Activity Off-Campus

Alcoholic Beverages and Illegal Drugs

Alcohol and Substance Abuse Education

Annual Distribution of Drug and Alcohol Abuse Prevention Programs

Disclosure to Alleged Victims of Crimes of Violence or Non-forcible Sex Offenses

Programs and Procedures for Prevention of and Responding to Sex Offenses

Sex Offender Registration

Policy Addressing Timely Warnings and Security Alerts

In the event that a situation arises, either on or off the Hawai‘i Community College (HawCC) campus, that, in the judgment of the Vice Chancellor for Administrative Affairs or the Auxiliary and Facilities Services Officer, as the alternate, constitutes an ongoing or continuing threat, a campus wide “Timely Warning” or “Security Alert” will be issued.  The warning or alert will be issued through the Campus e-mail system to students, faculty, and staff via the campus e-mail alert system, as appropriate, as soon as the threat becomes known.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the HawCC Campus Security Office will advise the Vice Chancellor for Administrative Affairs to issue a Security Alert through the campus e-mail alert system, which is sent to all HawCC faculty, staff, and students.

Anyone with information warranting a timely warning should report the circumstances to HawCC Campus Security, by phone (934-2760) or in person at the HawCC Campus Security cabin on campus on the west side of Building 387.

Individuals may report crimes, criminal activity, and suspected criminal activity anonymously to HawCC Campus Security through Federal mail, inter-campus mail, and by phone, or through the online "Silent Witness" report form located at: http://www.hawaii.hawaii.edu/security/silentwitness.php.

Policy Addressing Emergency Notification and Evacuation

Hawai‘i Community College and the University of Hawai‘i at Hilo have combined resources in the making and implementation of the emergency operation plan for both institutions. The Emergency Operations Plan (EOP) shall provide the necessary guidance to organize and direct Hawai‘i Community College’s and University of Hawai‘i at Hilo’s operation in the event of an emergency and/or civil defense action that may be necessary (University of Hawai‘i APM A-9.700, Plan for Emergency and Civil Defense Events).  The Emergency Operations Plan (EOP) can be found online at http://hawaii.hawaii.edu/security/emergencyoperationsplan.php and click on the link entitled HawCC and UH Hilo Emergency Operations Plan.

For identified Police, Fire and/or Medical Emergencies, call 911 and provide the requested information.  You should also contact the Campus Security Office in emergencies at 854-1420.

For all other non-emergencies, contact the College Security Office at 934-2760 and for all incidents provide the following information:

  • Your Name
  • Your location and telephone extension or number
  • Type of emergency
  • Special Directions (if any)

Upon determination of one or more specific type of emergency, the chain of command as denoted in the EOP is initiated.  In the event of an emergency that requires immediate evacuation of the campus, administrators shall contact all staff designated as building and assistant building responders by phone or via runners.  Administrators and building responders shall sweep their respective facilities and grounds to inform everyone of the type of emergency and the required evacuation.  Campus security staff shall assist in any evacuation and promote a safe and efficient exodus of all people from the campus or to a safe location.  The HPD or State Sheriff Department may be called to assist, depending upon the type of the emergency.  Email notifications shall go out to all students and staff advising of the emergency, the action, the length of the action, and any other information required to assist in the safety of the students, staff, and the community.

Policy Addressing Annual Disclosure of Crime Statistics

The Hawai‘i Community College Security Office prepares the Annual Disclosure of Crime Statistics Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.  The crime statistics can be viewed online or can be obtained from the Campus Security Office.

Campus crime, arrest and referral statistics include those reported to the Hawaii County Police Department, the Hawaii State Sheriff’s Department, designated College officials, including but not limited to directors, deans, department heads, designated student affairs staff, advisors to students/student organizations, and others, as appropriate.  Counseling staff will inform students of the procedures to report crime to College Campus Security on a voluntary or confidential basis, should they feel it is in the best interest of the client.

Each year, prior to October 1st, an e-mail notification is made to all faculty, staff, and enrolled students, that provides the web site to access this report. The e-mail notice will include the statement that copies of the report are available at Campus Security Office or by calling 808-934-2760.

The following statement regarding the availability of the Annual Security Report is incorporated into all catalogs, course schedules, job announcements and applications, specific publications to the public, and specific types of publications used to solicit recruitment of faculty, staff, and students:

The Hawai‘i Community College (HawCC) Annual Campus Security Report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by HawCC; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a copy of this report by contacting HawCC Campus Security, 808-934-2760, located in the Campus Security Office, or by accessing the following web site:  http://hawaii.hawaii.edu/security/.

Policy Addressing the Reporting of Criminal Offenses

To Report a Crime:

For non-emergencies, contact the Hawai‘i Community College (HawCC) Campus Security at 934-2760.  In the event of an emergency where bodily harm and property damage are evident, contact the Police at 9-1-1 and then contact Campus Security at the emergency number: 854-1420.  You can also contact Security staff by using the Blue Light Emergency Call Stations located in strategic locations around campus. If you wish to remain anonymous, you may report an incident on HawCC's "Silent Witness" report form, online at: http://www.hawaii.hawaii.edu/security/silentwitness.php.

We encourage you to contact HawCC Campus Security and speak to one of HawCC Security Officers:

Name Phone Location
Robert Pickens, Security Officer
(6 AM - 12 PM)
808-934-2760 (non- emergency
Emergency: 854-1420
Security Cabin (west side of MC 387)

Supervising Security Officers may not be available if they are in the midst of taking a call or calling other emergency services, as well as, in the middle of interviewing a victim or suspect. HawCC also has contract security officers who back up the HawCC Security Staff. The Auxiliary and Facilities Services Officer and the Vice Chancellor for Administrative Affairs are also trained to handle emergency incidents.  Their contact information is listed below:

Name Phone Location
Bill Affonso, Auxiliary and Facilities Services Officer
808-934-2753 /
cell: 808-333-1325
MC 389, Room 7
James Yoshida, Vice Chancellor for Administrative Affairs
808-934-2508 /
cell: 808-987-2609
MC 378


Hawai‘i Community College has working agreements with the Hawaii State Sheriff’s Department and the Hawaii County Police Department.  Each department augments the other within their respective jurisdictions during mutual investigations, arrests, and prosecutions.  HawCC Campus Security staff and officers are briefed by the presiding Security Officer when issues have occurred and are pending or have been resolved.  When necessary the meetings include local law enforcement agency representatives to exchange ideas and problems which may be of concern to the HawCC community.

Crime incidents are logged in a daily crime report at least two business days after an incident's occurrence. College Security will make the crime log for the most recent 60 day period open to public inspection during normal business hours, Monday through Friday, except holidays and closure of school. Any portion of the log beyond 60 days, if not immediately available will be made accessible within two business days of a request for public inspection. An explanation of terms used in the daily crime long can be obtained from Campus Security (934-2760) or by clicking on the following link: glossary of crime terminology.

Policy Addressing Voluntary Confidential Reporting

If you are the victim of a crime and do not want to pursue action within the University System or the criminal justice system, you may still want to consider making a confidential report.  With your permission, authorized personnel of Hawai‘i Community College (HawCC) Security Office or an administrator can file a report on the details of the incident without revealing your identity.

The purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to ensure the future safety of yourself and others. With such information, the University can keep an accurate record of the number of incidents involving students and staff, determine where there is a pattern of crime with regard to a particular location, method, or assailant, and alert the campus community to potential danger.  Reports filed in this manner are counted and disclosed in the annual crimes statistics for the institution.

Policy Addressing Security and Access

Hawai‘i Community College (HawCC) campus will be open to students, parents, employees, contractors, guests, and invitees during normal business hours.  Normal business hours are Monday through Friday, 8 AM – 9 PM, except for holidays and scheduled campus closures between semesters. During non-business hours, access to all College facilities is by key, if issued, or by admittance via a Campus Security Officer upon prior approval of the Vice Chancellor for Administrative Affairs, or the Auxiliary and Facilities Services Officer, as the alternate.

Emergencies may necessitate changes or alternatives to any posted schedules.  Any areas where there are security issues will be assessed for improvements. These assessments may address such items as landscaping, locks, alarms, lighting, and communications.  The objective is to take corrective actions to reduce the likelihood of repeated incidents.  Additionally, during the academic year, the Vice Chancellor for Administrative Affairs, the Auxiliary and Facilities Services Officer, Campus Security Officers, and others as appropriate, regularly meet to discuss safety and security issues and propose actions to continually improve the measures and policies in place.

Policy Addressing Campus Security Officer Authority and Jurisdiction

Hawai‘i Community College (HawCC) Campus Security Officers have the authority to ask persons for identification and to determine whether individuals have lawful business at the College.  HawCC Security Officers are not sworn police officers and do not have arrest powers.  Criminal incidents are referred to the local police or state sheriff department that have jurisdiction on the campus.  HawCC Security maintains a highly professional working relationship with the Hawaii County Police Department (HPD) and the Hawaii State Sheriff Department.  HPD has the authority and jurisdiction to investigate all criminal activity on the HawCC campus.  All crime victims and witnesses are strongly encouraged to immediately report the crime to the Campus Security Department and the appropriate law enforcement agency.  Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.

Policy Addressing the Encouragement of Accurate and Prompt Crime  Reporting

General Procedures for Reporting a Crime or Emergency: 

Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to Campus Security in a timely manner. 

To report a campus related crime or an on-campus emergency, or on off-campus property, call the Hawai‘i Community College (HawCC) Campus Security at 854-1420.  In response to a call, Campus Security will take the required action, dispatching an officer or asking the victim to file an incident report.

In some cases, HawCC Campus Security will advise duel reporting, and request that 911 or the Hawaii Police Department’s (HPD) non-emergency number is 935-3311.  HPD’s  non-emergency number is It is recommended to call 911 in the event that the incident is life threatening or requires an ambulance or fire truck.

Individuals may report crimes, criminal activity, and suspected criminal activity anonymously to HawCC Campus Security by sending the information through inter-campus or Federal mail, or by phone.

All HawCC Security incident reports involving students are forwarded to the Vice Chancellor for Student Affairs office for review and potential action.  Campus Security investigators or an investigator designated by the Vice Chancellor for Student Affairs will investigate when it is deemed appropriate.  Additional information obtained via the investigation will also be forwarded to Campus Security, the Vice Chancellor for Student Affairs, the Vice Chancellor for Administrative Affairs, and any other areas as deemed appropriate.

All HawCC security incident reports involving employees or the general public are reviewed by the appropriate campus administrators for potential action as deemed necessary by the nature of the incident.

If assistance is required from the Hawaii County Police Department or the Hawaii State Sheriff Department, HawCC Campus Security will contact the appropriate agency.

Information regarding the list of on campus and off campus resources is available in hard copy from the HawCC “Crime Awareness and Campus Security” brochure and on the HawCC web site:  http://hawaii.hawaii.edu/counseling/docs/crime_awareness_brochure.pdf

Reporting crime to HawCC Campus Security is encouraged to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate.

Policy Addressing Counselors and Confidential Crime Reporting

Hawai‘i Community College (HawCC) does not employ Professional and Pastoral Counselors and does not have a policy that addresses these types of individuals. Refer to policy above for voluntary confidential crime reporting.

Policy Addressing Security Awareness Programs

During the Hawai‘i Community College (HawCC) student orientations each regular semester, presentations and brochures are provided outlining ways to maintain personal safety and security.  Students are informed about crime awareness on campus, how they can take personal responsibility for their safety, and they are provided with crime and safety tips.  Similar information is presented to new faculty and is available online at http://hawaii.hawaii.edu/counseling/docs/crime_awareness_brochure.pdf   

General information regarding maintenance of personal safety, preventing sexual assault, and resources for students and staff concerned or who have been the victim of a crime are available from the HawCC Campus Security Office, Human Resources Department, and the Counseling Center. 

A common theme of all awareness and crime prevention programs is the encouragement of students and employees to be aware of their responsibility for their own security and the security of others.  In addition to seminars, information is disseminated to students and employees through crime prevention awareness brochures and articles in the student newspapers.

When time is of the essence, information is released to the university community through timely warnings and security alerts via e-mail and other mechanisms.  Please refer to the Policy Addressing Timely Warnings and Security Alerts above.

Policy Addressing Crime Prevention Programs

Crime Prevention Programs on personal safety and theft prevention are sponsored by various campus organizations throughout the year.  Hawai‘i Community College (HawCC) facilitate programs for students and staff that provide a variety of educational strategies and tips on how to protect themselves from sexual assault, theft and other crimes.

Crime Prevention Tips available online at http://hawaii.hawaii.edu/security/crimepreventiontips.php.

HawCC has a working agreement with the UH Hilo Women’s Center which sponsors sessions on Rape Awareness for students during each semester, with signs posted throughout the campus and handouts available at the Campus Center.  HawCC students are encouraged to attend all workshops offered by the UH Hilo Women’s Center.

Tip:  To enhance personal safety, and especially after an evening class, walk with friends or someone from class that you know well, or call the HawCC Campus Security Office and request a security escort:  934-2760, or call from one of the many Blue Light Call Boxes on campus.

Policy Addressing Criminal Activity Off-Campus

Hawai‘i Community College (HawCC) has no fraternity and sorority organizations and no residence halls on or off-campus, nor any off-campus facilities.

Policy Addressing Alcoholic Beverages and Illegal Drugs

Hawai‘i Community College (HawCC) campus has been designated as “drug free” and only under certain circumstances is the consumption of alcohol permitted.  The University of Hawai‘i System has adopted Executive Policy E11.203 that pertains to Illegal Drugs and Alcohol Abuse, and includes the “drug free” workplace statement: http://www.hawaii.edu/apis/ep/e11/e11203.pdf.  The Human Resource Department of the University of Hawaii System has posted the “drug free” workplace policy on their website at http://www.hawaii.edu/ohr/docs/drugfree.htm. The University of Hawai‘i System also has an Executive Policy E11.201 that pertains to Illegal Drugs and Substance Abuse (http://www.hawaii.edu/apis/ep/e11/e11201.pdf). 

The possession, sale, manufacture or distribution of any controlled substance is illegal under both state and federal laws.  Such laws are strictly enforced by the HawCC Campus Security staff.  Violators may be subject to University disciplinary action, criminal prosecution, fine and imprisonment.  It is unlawful to sell, furnish or provide alcohol to a person under the age of 21.  The possession of alcohol by anyone under 21 years of age in a public place or a place open to the public is illegal.  It is also a violation of the University Alcohol Policy for anyone to consume or possess alcohol in any public or private area of campus without prior University approval. 

The Student Conduct Code details expected behaviors of students and the disciplinary actions that will occur if a student is caught violating the rules regarding alcoholic beverages on campus.  The HawCC Student Conduct Code can be reviewed at:  http://hawaii.hawaii.edu/ovcadmin/admin-manual/haw7-101.pdf.

Policy Addressing Alcohol and Substance Abuse Education

Hawai‘i Community College (HawCC) has developed an academic substance abuse program designed to train students to counsel others regarding abuse of illicit drugs and alcohol.  The programs call for dissemination of informational materials relating to the prevention of illicit drug use and alcohol abuse.  Services and resources are made available to students and employees for counseling services, referrals, and for information regarding HawCC disciplinary actions for both students and employees.

HawCC is designated as a “Drug Free Workplaces.”  The drug free workplace policy covers all campuses under the auspices of the University of Hawai‘i System and can be viewed at http://www.hawaii.edu/ohr/docs/drugfree.htm.

Counselors and faculty mentors to students will maintain confidential and compassionate discussions with students who violate the University drug and alcohol policies.  Supervisors, authorized human resources personnel, and bargaining unit representatives are obligated to work with employees who violate University drug and alcohol policies.  Resources for assistance to students and staff with drug and alcohol problems are available from the following sources:

The HawCC Student Conduct Code can be reviewed at:  http://hawaii.hawaii.edu/ovcadmin/admin-manual/haw7-101.pdf

Discipline policy for disruptive behavior of students:  http://hawaii.hawaii.edu/ovcadmin/admin-manual/haw7-102.pdf

Policy Addressing Annual Distribution of Drug and Alcohol Abuse Prevention Programs

Hawai‘i Community College (HawCC) has adopted and has implemented a program to prevent the use of illicit drugs and the abuse of alcohol by students and employees. The program complies with Section 120(a)(2) of the Higher Education Act of 1965, as amended by the Higher Education Opportunity Act, Section 107, Title 20, Chapter 28, Subchapter 1, Part B, Section 1011i.  Employees and students will be informed annually via email regarding the availability of prevention services.  Information regarding the notification and available programs can be obtained from the UH System Human Resources Department online at: http://www.hawaii.edu/ohr/docs/drugfree.htm.

Policy Addressing Disclosures to Alleged Victims of Crimes of Violence or Non-forcible Sex Offenses

Hawai‘i Community College (HawCC) will, upon written request, disclose to the alleged victim of a crime of violence, or a non-forcible sex offense, the results of any disciplinary hearing conducted by the college against the student who is the alleged perpetrator of the crime or offense.  If the alleged victim is deceased as a result of the crime or offense, HawCC will provide the results of the disciplinary hearing to the victim’s next of kin, if so requested.

Policy Addressing Procedures and Programs for Prevention of and Responding to Sex Offenses

Information and resources regarding sexual assault, date rape, sexual harassment and other types of sex offenses are provided to each Hawaii Community College (HawCC) student and employee at the time of orientation and hiring.  Newly hired employees must complete an in-depth online sexual harassment training session that very succinctly defines inappropriate behavior.  This session can be viewed at  http://training.newmedialearning.com/psh/uhawaii/index.htm.

HawCC’s Sexual Assault Policy is distributed to students and employees.  This policy provides in-depth explanations and procedures for interventions, reporting, investigation and education of preservation of evidence, counseling and medical services, as well as, most importantly prevention efforts.

Process for Sexual Assaults:

If you are a victim of a sexual assault on any HawCC managed property, your first priority is to get to a place of safety.  You should then obtain necessary medical treatment.  HawCC Campus Security strongly advocates that a victim of sexual assault report the incident in a timely manner.  Time is a critical factor for evidence collection and preservation.  Students should report an assault directly to a HawCC Campus Security Officer and an authorized administrator, as appropriate.  Employees should report an assault to HawCC Campus Security, the Vice Chancellor for Administrative Affairs, and one’s direct supervisor, if appropriate.

Filing an incident report with HawCC Campus Security will not obligate the victim to prosecute, nor will it subject the victim to scrutiny or judgmental opinions from officers.  Filing an incident report will

  • Ensure that a victim of sexual assault receives the necessary medical treatment and tests, at no expense to the victim,
  • Provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam),
  • Assure the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention.

When a sexual assault has occurred on the HawCC campus and the victim is willing to accept assistance, Campus Security will contact the Vice Chancellor for Student Affairs and the Vice Chancellor for Administrative Affairs.  The victim of a sexual assault may choose for the investigation to be pursued through the criminal justice system and through a HawCC Student Code of Conduct hearing.  A college representative from the Administration, the Counseling Center, or Campus Security will guide the victim through the available options and support the victim in his or her decision.  Various counseling options are available from the college through the Counseling Center, as well as through the UHH Women’s Center and UHH Student Medical Services. 

Counseling and support services outside the University system can be obtained through the following sources:

College disciplinary proceedings are detailed in the Student Conduct Code located online at http://hawaii.hawaii.edu/ovcadmin/admin-manual/haw7-101.pdf.

The accused and the victim will each be allowed to choose one person who has had no formal legal training to accompany them throughout the hearing.  Both the victim and accused will be informed of the outcome of the hearing. A student found guilty of violating the University sexual misconduct policy could be criminally prosecuted in the state course and may be suspended or expelled from the University for the first offense.  Student victims have the option to change their academic and/or on-campus living situations after an alleged sexual assault, if such changes are reasonably available.

Employees may obtain more information by contacting Human Resources at http://www.hawaii.edu/ohr/.

Policy Addressing Sex Offender Registration

In accordance with the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, Hawaii Community College (HawCC) Campus Security web site (http://hawaii.hawaii.edu/security) provides a link to the Hawaii State Sex Offender website, which links to the Hawaii State Sex Offender Registry.

The “Campus Sex Crimes Prevention Act” of 2000 requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained.  It also requires sex offenders mandated to register in the State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student.

The following is the link to the Hawaii State Sex Offender web site:  http://hawaii.gov/ag/hcjdc/main/sex_off_info/.

Another resource that is not all inclusive but offers pictures of registered sex offenders is: https://www.crimereports.com/.

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