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Meeting Notes

March 23, 2006


I.      Meeting notes

a.       The March 9 meeting notes were approved.

b.      Jennie will post them on the website.


II.      Tone of Self Study 2nd Draft

a.       Concern over the tone in some sections of the 2nd draft was discussed. It was agreed every one is working hard to get the evidence and get the sections written. The Steering Committee appreciates everyone’s efforts.

b.      Hopefully the tone will be consistently positive in the third draft. Some suggestions and reminders that were discussed:

                                                   i.      The self study is not a document for gripes.

                                                 ii.      A positive tone should be used. If a standard is not being met, then include a planning agenda.

                                                iii.      Each self evaluation should begin with a statement

1.      The college meets this standard.

2.      The college partially meets this standard.

3.      The college does not meet this standard.

4.      The college meets this standard; however a planning agenda is included to -------------

                                               iv.      If a standard is met then a planning agenda is not required. Don’t put in planning agendas just to put in planning agendas.

                                                 v.      If items are widely available but not widely known, the issue is communication. Include a planning agenda regarding communication.

                                               vi.      Interview, interview, interview. It seems some standards are not asking the right people. If you don’t know who to ask, then check with the co-chairs or a member of the steering committee.

                                              vii.      Don’t say there is no evidence when there is evidence. You may have to look for the evidence. If you need help looking, then check with the co-chairs (Jennie or Beth).

                                            viii.      If you are including a person in a planning agenda, then you should talk with that person. It is ok to call up administrators and talk to them about accreditation issues. They prefer you ask them for input on the planning agenda items versus saying they will do something.

c.       This is a learning process. There have been a lot of changes in the college since the last accreditation report. There is a consistent effort and/or desire to have open dialogue on the campus. Unfortunately, communication breakdowns occur.


III.      Recommendations from Final Evaluation Report – 2000 Accreditation and Midterm Report

a.       The summary Jennie compiled was discussed. The summary follows these minutes.

b.      The summary identifies which standard the recommendation would be covered by. The standard chairs are asked to review the summary and take into account actions related to the recommendations when they are writing the report.

c.       Jennie and Beth will be responsible for addressing each of the recommendations as section 9 of the report.

d.      Jennie expressed concern about the college’s efforts to comply with recommendation six: a program review process for the Liberal Arts degree.

                                                   i.      We have taken some steps toward this. The Liberal Arts program review is scheduled.

                                                 ii.      The college recognizes that we have not fulfilled this recommendation and will acknowledge it from the start.

                                                iii.      Planning agendas in standard II and/or III should include completion of the Liberal Arts program review.

IV.      Third Draft   

a.       The 3rd draft of the self study is due April 3.

b.      Jennie will place the 3rd draft on the Accreditation website and simultaneously remove the 2nd draft.

c.       Doug asked if the editors would be able to weave the themes into the self evaluation sections. There was discussion on this.

                                                   i.      The editors are most concerned with not changing what the standards have written.

                                                 ii.      It was felt that if they did see a way to weave the themes in they could discuss it with the applicable writer.

V.      Library

a.       Concerns on how the library will be handled if Osh goes on sabbatical were discussed.

b.      It was agreed to put this on the agenda for the April 13 meeting.


VI.      Mahalo to Everyone for Their Efforts

a.       Jennie reminded us that this process does have an end—or at least the self study report has an end.

b.      We believe the entire college wants the same outcome from the self study—for our college to be accredited. If we can keep that in mind, we may be more open to suggestions on ways to improve the report and keep the tone positive.


VII.      Next Meeting – Thursday, April 13, 2006 - Manono Conference Room 6A, 9:00 AM



                            Final Evaluation Report Recommendations & Midterm Report Forecasts (September 23, 2003) compiled by Jennie Padilla 3/22/06


Standard I & IV

The leadership of the college, having consulted with the system Chancellor regarding the parameters within which it can realize its vision as expressed in the Four Cornerstones, should communicate this to the college community.  The college should then work collaboratively to make the visions a reality by prioritizing college plans and related resources.

Forecast of Activities

The college plans to continue the AS degree in Tropical Forest Ecosystem and Agroforestry Management and the AAS degree in Hawaiian Life Styles.  Nursing and Allied Health will continue to offer the AS degree in Nursing via distance education.

Basic infrastructure and faculty training for the distance delivery of classes and educational programs is a priority.  Some of the resource requirements for this goal will be met through federal and state grants.

The college will continue to inform faculty, staff, and the community about the Four Cornerstones through internal and external publications.


                                                            Standard I

The mission statement of the college should reflect its distinctive educational service on the island of Hawaii.  Specifically, the college should make a concerted effort to market to the community its unique island mission and the relevance of its Four Cornerstones to providing a responsive educational environment.

Forecast of Activities

Now that the strategic planning process is complete, HawCC can more comfortably articulate and communicate to island residents its distinctive educational service.

 One communication method will be further distribution of the ADP and publication of relevant articles through the HawCC newsletters.  Public formats, web site review and revamping, continued use of the Information Center Specialist position, e-mail promotion and regular advertising through the local media (print, radio, and local cable) are other methods that will be utilized.

 The college will continue to develop partnerships with business and other educational institutions.  One development will be the CC Benefits Project.  This project will help provide data to illustrate the socioeconomic benefits generated by the college.  Another method for partnership will be the development of a formal job placement system through the new Job Placement Coordinator position.

 The most significant partnership will be with UH Hilo.  The special relationship that includes shared services and space is currently being studied and evaluated.   Planning groups from both institutions will continue to meet until recommendations for President Dobelle are complete.  These recommendations will significantly influence educational service on the island of Hawai`i. 


 The college needs to develop the resources that will support a cohesive research function so that: (1) student learning outcomes in educational programs and student services can be assessed and improved, and (2) needs assessment data is gathered as a basis for an enrollment management plan.  From this research data, the college can develop a planning agenda with specific objectives, timelines, and assigned responsibilities.

Standard II & III

Forecast of Activities

 The college plans to participate in further CCSSE studies.  It is intended that these future studies will help provide accurate student characteristics data, assessment of educational programs and student services, and the quality of instruction.  Additionally, the data from the 2001-2002 can be compared to the data in future studies.  This will allow additional analysis.

 The UHS conversion to the SCT Banner information and record management system will continue.  Once conversion has stabilized, new processes directly related to enrollment management needs will be written.

 The Records and Data Management Specialist, the Information Center Specialist, and the Job Placement Coordinator will have institutional research responsibilities.  Relevant training will be provided to all.  A full-time Institutional Researcher position is planned, but current Hawai`i State budget realities may delay this action.

 Staff development opportunities will also be provided to faculty to help identify measurable learning outcomes.  The Liberal Arts Division conducted the first Program Health Indicator Review in spring 2002.  This will be an ongoing process to help provide the data necessary to judge program demand, efficiency, and outcomes.

 An enrollment management plan will be developed.  Initially it will target lower enrolled Career and Technical Education majors.


                                                            Standard III & IV

The relationship, communication and cooperation between the leadership of the University of Hawaii-Hilo and Hawaii Community College must be strengthened.  Previous agreements and areas of cooperation need to be reviewed and renewed, particularly with regard to facility utilization.

Forecast of Activities

 The HawCC Academic Senate and UH Hilo Faculty Congress will continue to work together on a co-location plan to submit to President Dobelle.  Within this plan, there will be provisions for the further transfer of buildings.  Once the details of building transfer are confirmed, funding for renovation will be sought, secured, and implemented.

 One of the criteria for choosing the new HawCC Chancellor will be the perceived ability to interact and favorably negotiate with UH Hilo.


Standard II & III

 Support services and new financial resources need to be directed to the distance learning delivery system, as the distributed learning model has been identified as an important access strategy for the Hawaii Community College.

Forecast of Activities

 The UHcc Distance Education Committee, under the direction of the Vice President for Academic Affairs, will continue to be the principal university decision-making group with respect to distance learning.  HawCC will be primarily represented in this group by faculty and administrators from West Hawai`i. 

 The Master Scheduling Group, a subcommittee of this decision-making group, will continue to focus on the system-wide use of HITS (Hawai`i Interactive Television Service) and the scheduling of classes.  Class scheduling will be designed to enable students to complete existing community college and university programs.

 HawCC will continue to request funds, positions, and services through this UHS committee.  Additionally, the college will seek funding through federal grants and continue to administer existing grants. 

 Both site and faculty development will continue, including multiple offerings of Talent 101 classes.


Standard II & III

 The college needs to develop and apply uniform standards for curricula, including: (1) the identification of measurable learning outcomes for general education courses and the Liberal Arts degree program, and (2) a program review process for the Liberal Arts degree program.  In support of these standards, written materials need to be developed and staff development opportunities provided.

Forecast of Activities

 The AA Degree Task Force Committee will complete its system wide review process, and a final draft of learning outcomes for general education courses will be published.

 HawCC’s Liberal Arts faculty will complete the process of “matching” college learning outcomes and individual course learning outcomes with those from UHS.

 Program Health Indicator Reviews (required by all programs) will continue to help evaluate program demand, efficiency, and outcomes.  Instruments will be developed to focus and standardized research data so that time-based comparative analysis studies can be conducted. 

 Relevant training for faculty will be provided, and the college will continue to participate in further CCSSE studies.  These new studies will be compared to earlier studies.

 The College Council will review its role, and purpose.  It will better communicate its process for determining membership and selection of the Chair.  Expanding membership to the Student Council Faculty Advisor will be discussed.  In addition, a review of whom individual members serve and the means by which they communicate Council-related information back to their constituents will be conducted as well as efforts to make faculty and others aware of the process to add items to the agenda.

Finally, the Council will continue to review its responsibility and methods to improve communication throughout the organization.


Standard III

 The college should focus its facility planning on the goal of becoming autonomous at a site, which when built out, will house all functions of a comprehensive community college.

 Forecast of Activities

 Future discussions concerning the relationship with UH Hilo will be lead by HawCC’s Interim Chancellor, the Chancellor for UH Hilo, the HawCC Academic Senate, and the UH Hilo Faculty Congress.

 The Chancellors’ initial task will be to determine the appropriate budget level for two campuses, secure funding from the System, and then allocate appropriate amounts to HawCC so it has control over and can bring services and resources to the college.

 Once this budget is established, the governing bodies can move on to agreements on programs and other areas.

Also see Progress Report  10/15/2005